This help topic will explain how to compute various special payouts like Bonus, Exgratia, Leave Encashment & Gratuity.

Bonus Estimator

Bonus amount to be calculated as per the Bonus of Payment Act.

To compute bonus:

1. Click on Special Payouts menu and click on Bonus sub-menu, Select Bonus Estimator in the sub-menu.
2. In the screen that opens, select Financial Year & Employee name.

Click on Save button to save details.

By Clicking the Bulk estimate button, the bonus can be calculated for the employees in bulk.

By clicking on Export Button, all the calculated Bonus details can be exported to Excel.

Bonus Payment

In Bonus Payment, you have to enter the date and amount of bonus that has been paid to the employees.

To create a Bonus Payment:

1. Click on Special Payouts menu and click on Bonus sub-menu, Select Bonus Payment in the sub-menu.
2. In the screen that opens, select Financial Year, Employee name, date and enter the amount.

Click on Save button to save details.

Ex-gratia

Ex-gratia is given as a mark of compassion voluntarily. Usually, for the employees who are not covered under the Bonus Act, Ex-gratia is paid.

Entering details in Ex-gratia is similar to entering details in bonus.

Leave encashment

Leave encashment refers to an amount of money received in exchange for a leave period, not availed by an employee.

An employee can avail encashment of accumulated leave

a) At the time of retirement

b) During the continuation of service or

c) At the time of leaving the job.

To Configure Leave Encashment,

1. Click on the Special Payouts menu, select Leave Encash sub-menu.
2. In the screen that opens, Select Employee Name & Month.
3. Fill in the details such as Encash Days & Encash Amount.

Click on Save button to save details.

Holiday

You can enter the Holidays applicable to Employees in the application.

To enter Holidays:

1. Click on the Special Payouts menu, select Holiday sub-menu.
2. In the screen that opens, select a date & enter Description.

Click on Save button to save details.

Gratuity

Gratuity is a monetary benefit given by the employer to his employee at the time of retirement. An employee’s eligibility to receive gratuity starts only if he has worked in an organization for at least five years.

To Configure Gratuity:

1. Click on the Special Payouts menu, select Gratuity sub-menu.
2. In the screen that opens, Select Employee Name & Date of Payment.
3. In case if the Salary and Year fields are not matching, you can Fill in further details such as Edited salary, Edited Years & Edited amount.

Click on Save button to save details.