Provident Fund (PF) Forms applicable for an Employer
An Employee Provident Fund is a fund set up to ensure a retirement benefits scheme meant for salaried employees. The purpose of the fund is to provide financial support to employees beyond a certain age, i.e., post-retirement or upon the employee's incapacitation to continue working (temporarily or permanently). For more details on EPF, refer our article Provident Fund (PF)
Different forms for compliance of Provident Fund (PF) obligation
Provident Fund Forms applicable to an Employer.
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EPF Forms |
Particulars |
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Form 5 |
Form for Registration of new employees under Employee Provident Fund (EPF), Employee Pension Scheme (EPS) and Employees’ Deposit Linked Insurance Scheme (EDLIS) |
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Form 9 |
Return of eligible members |
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Form 6A |
Consolidated Annual Contribution Statement |
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Form 3A |
Member's Annual Contribution Card |
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Form 12A |
Consolidated Statement of Dues and Remittance |
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Form 10 |
Form to update information of employees leaving the organization |
EPF Form 5
Form 5 is filed by the employer to submit details of all new employees qualifying for membership to the Employees' Provident Fund (EPF), Employee Pension Scheme (EPS) and Employees' Deposit Linked Insurance Scheme (EDLIS) for the first time during every month. However, if no new employee has joined, 'Nil' will have to be mentioned in the form. It is to be filed by 15th of the following month.
EPF Form 9
Return of employees who are entitled and required to become members of the Employees' Provident Fund (EPF) and Employee Pension Scheme (EPS). (Within 15 days of coverage)
EPF Form 6A
This form provides annual contributions of each member of the establishment. It is a necessary form for compiling the yearly Provident Fund statement of a subscriber. It is to be filed by the employer before 30th April.
EPF Form 3A
A form showing month wise recoveries towards EPF and EPS for one financial year of one member. Also called as the Member's Annual Contribution Card. It is to be filed by the employer before 30th April.
EPF Form 12A
Form 12A is a Consolidated Statement showing amounts recovered from employees and contributions remitted relating to Employees' Provident Fund (EPF), Employee Pension Scheme (EPS) and Employees' Deposit Linked Insurance Scheme (EDLIS). It is to be filed by the employer before 25th of the month following the month to which the dues relate.
EPF Form 10
Form 10 is filed by the employer to submit details of all employees leaving the organization. The date and reason for leaving service will also have to be mentioned.
It is filed along with the other forms and ECR. If no new employee has quit the organization, 'Nil' will have to be mentioned on the form. It is to be filed by 15th of the following month.
Provident Fund Forms for use by Employees
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EPF Forms |
Particulars |
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Form 2 |
Nomination for Employees' Provident Fund (EPF) and Employee Pension Scheme (EPS) |
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Form 5(IF) |
Claim form for Employees’ Deposit Linked Insurance (EDLI) |
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Form 10C |
Withdrawal of Employee Pension Scheme (EPS) |
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Form 10D |
Application for Pension post retirement |
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Form 11 |
Automatic transfer of EPF |
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Form 13 |
Transfer from old PF account to new |
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Form 14 |
LIC Policy payment |
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Form 15G |
To avoid deduction of TDS upon interest earned from EPF |
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Form 19 |
For the Settlement of EPF |
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Form 20 |
For settlement of EPF amount after employee’s death |
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Form 31 |
Withdrawal of EPF |